PRIVACY POLICY for applications
Thank you for your interest in our company. In the following we explain how we process your personal data during the application process and store further relevant information as part of this.
1. Who is responsible for processing your personal data?
The Vion Food Group (hereinafter referred to as "we") is the controller within the meaning of the EU General Data Protection Regulation ("GDPR").
2. Data protection officer
You can consult our data protection officer on all questions related to the processing of your personal data and the exercise of your rights under the GDPR.
You can reach them at personalberatung@ernaehrung.net.
3. For what purposes and on what legal basis do we process personal data?
We process personal data about you for the purpose of your application for employment, insofar as this is necessary for deciding on your employment with us. The legal basis for this is Section 26(1) in conjunction with Section 26(8) second sentence of the German Federal Data Protection Act (BDSG). Furthermore, we can process personal data about you insofar as this is necessary to defend against legal claims asserted against us from the application process. The legal basis is Article 6(1)(f) GDPR, the legitimate interest is, for example, a burden of proof in proceedings under the German General Equal Treatment Act (AGG).
Insofar as there is an employment relationship between you and us, we can process the personal data already received from you for the purposes of the employment relationship in accordance with Section 26(1) BDSG, if this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations to represent the interests of employees arising from a law or a collective agreement, a works or service agreement (collective agreement).
4. Which categories of personal data do we process?
We process data related to your application. This can be general data about yourself (such as your name, address and contact details), information about your professional qualifications and school education, or information about professional training or other information that you provide to us in connection with your application.
We can also process job-related information that you have made publicly available, such as a profile on professional social media networks.
5. What categories of recipient data are there?
We can transmit your personal data to companies affiliated with us insofar as this is permissible within the scope of the purposes and legal bases set out in point 3. In addition, personal data are processed on our behalf on the basis of contracts in accordance with Article 28 GDPR, in particular by host providers or providers of applicant management systems.
6. Will data be transferred to a third country?
There are no plans to transfer data to a third country.
7. How long will your data be stored?
We store your personal data for as long as this is necessary for a decision on your application. If there is no employment relationship between you and us, we can also continue to store data insofar as this is necessary to defend against possible legal claims. The application documents will be deleted 6 months after notification of the rejection decision, unless longer storage is necessary due to legal disputes.
8. What are your rights?
As an applicant with us, you have the following data protection rights, depending on the situation in individual cases, which you can exercise with us or our data protection officer at any time using the contact details given in points 1 and 2:
a. Right of access
You have the right to receive information about your personal data processed by us and to request access to your personal data and/or copies of this data. This includes information about the purpose of use, the category of data used, their recipients and authorised users and, if possible, the planned duration of the data storage or, if this is not possible, the criteria for determining this duration;
b. Correction, deletion or restriction of processing
You have the right to request us to correct any incorrect personal data concerning you without delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data - including by means of a supplementary declaration.
c. Right to object
Insofar as the processing of your personal data is based on Article 6(1)(f) GDPR, you have the right to object to the processing of this data at any time for reasons that arise from your particular situation. We will then no longer process this personal data unless we can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
d. Right of withdrawal
If the processing is based on consent, your have the right to revoke the consent at any time without affecting the legality of the processing carried out on the basis of the consent up to the revocation. You can contact us or our data protection officer at any time using the above data.
e. Right to erasure
You have the right to request that we delete personal data concerning you immediately, and we are obliged to delete personal data immediately if one of the following reasons applies:
• the personal data are no longer necessary for the purposes for which they were collected or otherwise processed;
• you object to the processing in accordance with point 8.c above and there are no overriding legitimate reasons for the processing;
• the personal data were processed unlawfully;
• the deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject.
This does not apply if the processing is necessary:
• to fulfil a legal obligation that requires processing under the law of the Union or of the Member States to which we are subject;
• for the establishment, exercise or defence of legal claims.
f. Right to restriction of processing
You have the right to demand that we restrict processing if one of the following conditions is met:
• you dispute the accuracy of the personal data for a period that enables us to check the accuracy of the personal data;
• the processing is unlawful and you reject the erasure of the personal data and instead request that the use of the personal data be restricted;
• we no longer need the personal data for the purposes of processing, but you needs them to assert, exercise or defend legal claims; or
• you have lodged an objection to the processing in accordance with point 8.c above, as long as it has not yet been determined whether our legitimate reasons outweigh yours.
If the processing has been restricted in accordance with point e, these personal data - apart from their storage - may only be used with your consent or for the establishment, exercise or defence of legal claims or to protect the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State. If you have obtained a restriction on processing, we will inform you before the restriction is lifted.
g. Right to lodge a complaint
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your place of residence, your place of work or the place of the alleged infringement, if you are of the opinion that the processing of your personal data is contrary to the GDPR.
9. Requirement to provide personal data
The provision of personal data is not required by law or contract, nor are you obliged to provide personal data. However, the provision of personal data is necessary for the conclusion of an employment contract with us. This means that if you do not provide us with any personal data in an application, we will not enter into an employment relationship with you.
10. No automated decision making
There is no automated decision in individual cases within the meaning of Article 22 GDPR, i.e. the decision about your application is not based solely on automated processing.
